Vendor packet

Download what's here; we email the rest.

The documents a vendor file needs before a purchase order can be cut. The signed W-9 downloads right after you send the form; the warranty documents are below; COI and capability statement on request.

Document	Status
W-9 Current (2026), signed. Downloads right after the vendor-packet form at hleinc.net/buying/vendor-packet/ is sent (the link works for 72 hours).	Download after the form
Sourcewell partnership letter Olathe Fleet (Olathe Ford Sales, Inc.) letter of October 15, 2026 confirming HLE as an authorized upfit partner under Sourcewell contracts 032824-OLA and 081325-OLA: eligible members buy without additional competitive bidding.	Download: PDF
Buy America certificate FTA Certificate of Compliance with Buy America Rolling Stock Requirements, signed per unit for FTA-assisted contracts; pre-award and post-delivery forms.	On file
FTA TVM eligibility On the FTA list of eligible transit vehicle manufacturers; FTA issues no TVM letters for FY2026 and refers buyers to the list.	FTA list
Indiana certificates Certificate of incorporation, certificate of good standing, retail merchant certificate, Indiana manufacturer and converter licenses.	On file
Capability statement Company overview, registration IDs and NAICS codes. Being refreshed.	Being refreshed
References Organizations HLE has built for, with contacts, supplied on request.	On request
Certificate of insurance (COI) Issued for your organization by HLE's agent.	Current certificate on request

Download now: conversion warranty · structural body warranty · Sourcewell partnership letter (Olathe Fleet, Oct 15, 2026). The signed W-9 downloads right after you send the form on this page; COI and capability statement on request.

Registration IDs (UEI, CAGE, DUNS, NAICS, Indiana manufacturer license) are on for purchasing and bid writers, with the compliance wording for the solicitation itself. HLE's DBE program statement is on its own page: DBE statement.

Send me the packet

We ask for your organization first, so we know a procurement is open.

Or call 574-343-2150 and ask for the vendor packet.