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Buying & funding
The same vehicle, three ways to buy it. The paperwork for each is ready for you.
Your own budget, a solicitation, or a grant. The floor plan, the spec language, the price range with equipment itemized and the vendor packet are the same documents in every case. Pick the route and take what you need; or just ask, and tell us which when you do.
Your own budget
Companies, health systems, private operators
You know what you want and you want a number and a date. Pick a plan, get a budget price with the equipment itemized, a formal proposal in your organization's name, and a build slot when the deposit lands.
A bid or solicitation
Purchasing officers and bid writers
Writing one, or answering one. Spec language that names material grades so the solicitation asks the right question; the statements and references a bid file requires; the vendor packet sent by email.
A grant
Program directors writing an application
Talk to us before the application, not after the award. The tracker lists what is open; the kit has the plan, spec paragraphs and budget range to attach; a tailored proposal carries your organization's name.
- Tracker: 24 open and forecast rounds, by state and vehicle
- Proposal kits per program and vehicle type
- Tailored proposal in your organization's name
- Guidance by program: RHTP, HRSA, USDA, JAG, IMLS
How to buy from HLE
Seven steps, and the dates you own
Every project runs the same way whoever is paying. The kit and the proposal both carry this schedule with your dates filled in.
| Step | What happens | Typical |
|---|---|---|
| 1 | Tell us the program. What the unit has to do, who rides in it, where it works, when you need it. A plan from the library or a blank sheet.Starts here | Starts here |
| 2 | Plan and budget price. A floor plan and a range with the equipment itemized, so the budget can be set before anyone draws.Range with equipment itemized | Range with equipment itemized |
| 3 | Engineering sign-off. HLE engineering checks weight, power, HVAC and equipment integration and resolves the drawing with you.Before any order | Before any order |
| 4 | Proposal. Drawing, spec, price and schedule in your organization's name. Revisions until it is right.In your name | In your name |
| 5 | Order, deposit, chassis and signed drawing. They land together and the clock starts. The deposit holds the chassis and the build slot.Day 0 | Day 0 |
| 6 | Build and water test. Structure first, then the interior and equipment. Photos at each stage; a plant visit at final assembly if you want one. Every unit goes through the rain booth and a road test.3 – 6 months | 3 – 6 months |
| 7 | Delivery and training. Walkthrough, panel drawings, warranty registration, first service date.On delivery | On delivery |
Before you buy
Seven short guides
Vendor packet
Everything purchasing asks for, sent by email
| Document | Status |
|---|---|
| W-9 | Download after the form |
| Sourcewell partnership letter | Download: PDF |
| Buy America certificate | On file |
| FTA TVM eligibility | FTA list |
| Indiana certificates | On file |
| Capability statement | Being refreshed |
| References | On request |
| Certificate of insurance (COI) | Current certificate on request |
Request a proposal
Tell us the vehicle. We tell you what it costs and what to attach.
Pick a plan or describe the program. Say whether you need a price, a bid package, a grant kit or a formal proposal. A person at HLE reads every request; nothing goes to a queue.
Or call 574-343-2150, 7:30 to 4:30 Eastern, and ask for Tabatha.